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Course Secretary, Joint Command and General Staff Course (JCGSC)/Civil Servants Course (CSC)

JOB TITLE: Course Secretary JCGSC/CSC
LOCATION: Tartu, Estonia
SALARY: €1350-€1750 per month (gross)
CONTRACT: Temporary (substitution of an employee who is absent due to maternity leave) 
Deadline for applications: 12 April 2019
Interviews anticipated on: 16-18 April 2019
Expected starting date: 13 May 2019

The Baltic Defence College is a modern, future-oriented, English-language based international institution of the Baltic states providing professional military education with a wider Baltic region focus and Euro-Atlantic scope. The college serves as a professional military education institution at the operational and strategic level, applying contemporary educational principles, effective management and best use of intellectual and material resources. Our mission is to educate military and security/defence related civilian personnel of the Baltic States as well as their allies and partners, to contribute to applied research focused on security and defence policies while promoting international cooperation and networking. For more details see: /

We are looking for the Course Secretary to support two of BALTDEFCOL courses – Joint Command and General Staff Course and Civil Servants Course – in all administrative and organizational matters. 


  1. Assists the Supervisor in administrative tasks related to JCGSC and CSC.
  2. Assists the Module Coordinators of the JCGSC and CSC.
  3. Uses ILIAS system related to the JCGSC and CSC in coordination with Education Information Systems Manager.
  4. Supports the Supervisor in budget related issues.
  5. Assists the Supervisor and Syndicate Guiding Officers in organising special events of the JCGSC / CSC.
  6. Takes minutes of meetings organised by the Supervisor and related to JCGSC and CSC activities.
  7. Supports the Supervisor in development and coordination of course plans for the JCGSC and CSC.
  8. Provides support to Department of Military Studies faculty members in arranging transportation and accommodation for duty trips.


  1. Fulfils additional job related tasks as requested by the Supervisor.
  2. Supports the Supervisor in coordination of Syndicate Guiding Officers’ development.


1. Essential qualifications

  • Experience in educational event planning;
  • Knowledge of document management;
  • Flexibility, creativity, dynamism and a result-oriented approach to duties;
  • Experience of working and co-operating in a military environment.
  • Computer skills (Office software and Internet use);
  • Language: English (Independent User: B2 or a comparable language performance profile). 

2. Desirable qualifications

  • An academic degree;
  • SharePoint software knowledge

Please send your Application Letter and Curriculum Vitae (both in English) to Head of Human Resources and Administration Section, Ms. Kadri Nestra at [[email protected]]. A recommendation letter(s) from previous work place(s) would be appreciated. 

The Baltic Defence College is an equal opportunities employer.


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